Privacy Policy

This Privacy Policy is issued by Offshore Arabia (“Offshore Arabia”, “we”, “our”, or “us”) and governs the processing of personal data collected through www.offshorearabia.com and associated event platforms.

This Policy is prepared in accordance with UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL) and its implementing regulations.

1. Data Controller

Offshore Arabia acts as the Data Controller for the personal data collected through its website and event registration systems.

For privacy-related inquiries, please contact: support@offshorearabi.com

2. Personal Data We Collect

We may collect and process the following categories of personal data:

A. Identification & Contact Information

Full name
Job title
Company/organization
Email address
Phone number
Country of residence
Business address

B. Transaction & Contract Information

Billing details
Payment confirmation details
VAT information (if applicable)
Contractual agreements (exhibitors, sponsors, speakers)

C. Privacy and Data Protection

IP address
Browser type and device
information
Website usage data
Cookies and tracking identifiers

D. Event Participation Data

Registration preferences
Meeting or networking participation
Dietary/accessibility
requirements (where voluntarily provided)
Badge information

We do not intentionally collect sensitive personal data unless required for specific event purposes and only with explicit consent.

3. Legal Basis for Processing

In accordance with UAE PDPL, we process personal data based on one or more of the following lawful bases:

Performance of a contract (event registration, exhibitor participation)
Compliance with legal obligations under UAE law
Legitimate business interests (event promotion, networking facilitation)
Explicit consent (marketing communications, photography usage where required)

4. Governing Law

Your personal data may be processed to:

Administer event registrations and contracts
Process payments and issue invoices
Provide event-related communications
Facilitate networking between registered participants
Improve website functionality and performance
Ensure venue security and access control
Conduct analytics and reporting
Comply with UAE regulatory requirements

We do not sell or trade personal data to third parties.

5. Data Sharing & Processors

We may share personal data with authorized third-party service providers strictly for operational purposes, including:

Payment gateway providers
IT hosting providers
Event management platforms
Badge printing vendors
Email communication platforms
Analytics providers

All third parties are contractually obligated to process data in compliance with applicable UAE data protection regulations.

6. Cross-Border Data Transfers

Where personal data is transferred outside the UAE, such transfers will only occur:

To jurisdictions with adequate data protection standards, or
Under appropriate contractual safeguards in compliance with UAE PDPL.

7. Data Retention

We retain personal data only for as long as necessary to:

Fulfill contractual obligations
Meet accounting and tax requirements under UAE law
Maintain event history records
Send future event communications (unless consent is withdrawn)

Retention periods are determined based on legal and operational necessity.

8. Data Security

We implement appropriate technical and organizational measures including:

Secure hosting infrastructure
SSL encryption
Restricted data access controls
Secure payment
processing systems
Periodic security reviews

Despite our efforts, no digital transmission or storage system is entirely secure.

9. Your Rights Under UAE PDPL

Subject to applicable law, you have the right to:

Request access to your personal data
Request correction of inaccurate data
Request erasure of personal data
Restrict or object to processing
Withdraw consent at any time
Request data portability (where applicable)

Requests may be submitted to: support@offshorearabi.com

We will respond within the timeframe prescribed by UAE law.

10- Cookies Policy

Our website uses cookies and similar technologies to:

Improve user experience
Monitor website performance
Analyze visitor behavior

You may disable cookies via browser settings. Disabling cookies may impact website functionality.

11. Children’s Data

Our services are intended for business professionals. We do not knowingly collect personal data from individuals under the age of 18.

12. Policy Updates

We reserve the right to amend this Privacy Policy in accordance with changes in law or operational requirements. Updated versions will be posted on this page with a revised date.